Fast Communication

One of the main advantages of using a digital workplace is the increase in the speed and efficiency of communications. Not only can instant messaging actually be quicker than trying to talk across people in the office, but full intranet solutions like Simpplr can increase communication across various channels.

Easier Access to Training and Resources

In a traditional physical workplace, training usually has to be hired from training providers who either come into the office or employees have to travel to their premises. In a digital workplace, training and resources can be carried out online, which is much more efficient.

Videoconferencing Tools

Videoconferencing platforms, such as Zoom and Microsoft Teams, have become a lot more popular over the last couple of years. These are often a staple component of a full digital workplace. Videoconferencing tools enable employees to meet whenever and from wherever and communicate just as easily as if they were in the same room.

Better Employee Engagement

Digital workplaces are very popular with employees due to all of these advantages. A higher level of employee engagement is great for business, as employees who like to work for your company tend to provide better results.

Increased Flexibility

Using a digital workplace can increase flexibility for all employees. For one thing, it opens up the possibility of working from home, which has benefits for employers as well as employees. Adopting a home working model (even if it is just for certain employees) enables employers to hire new staff from a wider geographical location. This means that new hires can be chosen based on their skills and experience rather than the practicality of them being able to get to the office every day!

Lower Costs

Digital workplaces are less expensive to maintain than physical workplaces. Physical workplaces require the need to pay rent or mortgage payments for working premises, costs of commuting to the office, and potentially maintenance and repair costs on top of this. While digital workplaces incur the costs of specific software, this is typically much less than the cost of running a physical workplace.

Higher Operational Efficiency

Digital workplaces usually make use of collaborative cloud-stored documents and shared platforms, which are often much more efficient than sending files back and forth between multiple employees.

If you are not ready to make the jump to a fully digital workplace, it can be a great idea to incorporate a digital workplace into your office-based operations. If you want to keep using the advantages of a traditional workplace while also taking advantage of what a digital workplace offers, you can set up a digital workplace to be used from the office. You may even find that a hybrid working model (which incorporates a combination of traditional and home working) works best for you.

Also Read: Performing A Local SEO Audit In Under 1 hour! Find Out Here

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There are many current indicators that indicate that the companies that invest the most in improving the digital experience of their employees and equipping them for remote work achieve more committed workforces, enhance their competitiveness, and positive results at all levels that have an impact on even an increase in income. What if a crisis like that of the coronavirus enters the scene? Well, in this case, the state of evolution of a company’s digital workplace can make the difference between continuing or not maintaining business productivity. Knowing what stage of maturity your tool is in and the way forward to evolve this solution towards a digital workplace model Completeness is essential to the future of organizations.

Experts highlight five capabilities of digital workplaces that can help the employee develop with more than ever before. ease and efficiency in their tasks, while increasing their motivation and satisfaction:

Content management and collaboration capabilities

Having technology endowed with high functionalities of content and documentary management is important for the correct development of the professional activity of the employees. In addition, the functionalities that allow creating knowledge bases, facilitating the creation and exchange of content, as well as departmental and interdepartmental collaboration with videoconferencing systems, chats, discussion forums, or collaborative wikis, are excellent for maintaining employee productivity. , regardless of the environment in which they are working.

Personalization of employee experience

In order to maintain the productivity index of the employees, it is necessary that they have the experience that responds to their specific needs. Automatic behavior-based content personalization will be a very useful tool to facilitate information localization, reducing search times, and increasing productivity. You can also consider using a company like Workhuman that helps you recognize employees, retain talent, and makes sure everyone feels seen.

Management of access to information based on roles and profiles

Correct identity management and access control on the intranet will allow us to maintain a continuous information access security system while enabling the organization to define specific policies adapted to special situations or crises, applied to each specific type of business.

Search for content

Having a powerful first-rate search engine will provide quick and agile access to information, which directly affects the productivity index of the workforce. Also, if users have tools to filter and sort search results, or to customize search rankings, it will have a direct impact on their satisfaction levels.

Integration of ecosystems

All the mentioned tools will make sense to the extent that they are integrated with the rest of the corporate systems. Because this integration will be the one that will allow offering a unified experience to the employee while making the most of the investments previously made in different technologies by the organization. It is important that, in situations that need to be managed with agility, the companies have the technology that allows them to adapt and evolve towards the model they need.

The digital workspace is a fundamental element for business. It is a critical environment when it comes to training the operations of the teams, keeping it prepared for any future challenge since it allows connecting different spaces, applications, processes, and culture in an integrative solution of the “Employee First” type.

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