Infographic Actions To Improve The Productivity Of The HR Area

The role of the Human Resources department is key to the success of companies. During the last years we have observed how they have been gaining more and more importance and expanding their functions, not only in the recruitment process, but also in the  development of the company’s collaborators and their  motivation , which generates the best work environment. and translates into the results and productivity of the company.

Among the main functions we find:

• Legal-administrative tasks related to contracts, payroll, social security, permits, sick leave, vacations, absences and time control.
• Labor Relations function with contracting tasks, salary policy , labor  conflicts , collective negotiations, labor climate surveys, PRL, etc.
• Design the compensation system for the workforce.
• Recruitment and selection of personnel.
• Employee training and development plans.
• Evaluation of the performance of functions.

Sometimes this department is assigned bureaucratic or administrative tasks, or assumes functions that are not specific to the department, reducing its productivity and distancing it from what is really important, such as making decisions at a strategic level that have an impact on the rest of the members of the company, generating a positive impact on the organization. Now, how can we increase the productivity of the Human Resources department? These 5 actions will increase the productivity of Human Resources departments and help automate tasks, getting more time to dedicate to more important and strategic tasks.

Digitize The Human Resources Department

The Human Resources department must adapt to the evolutionary changes that we are undergoing and serve as an example for the entire company. We must innovate and use digital tools that allow us to be more agile and with higher quality processes. These tools allow us to save time in our daily functions to focus on what is really important, people.

From the Human Resources department we must help management and employees to quickly transform and adapt to digitalization, being essential to establish a technological strategy that simplifies the process for all workers. By using updated tools we will move legacy and traditional systems to a cloud platform that will help us build a digital Human Resources team. It is always a good option to put yourself in the hands of experts who can help us with this change process, or visit other companies to see how they are working.

Use Collaborative Tools

In our day to day we will not only use the Payroll and Human Resources application, which includes tools to control employee training, evaluate them or to find the talent you need. We can find other tools that will help us in our day to day life, such as Office365 with Sharepoint, which will help us to allow part or all of the team to access documents and modify them in real time, or Teams , which will allow us to have decentralized communication of the department. Other tools like HelloTeam! Collaborative innovation portal, will help employees to participate in the company’s innovation by contributing ideas and posting news related to the company’s activity in a fun way through gamification.

Create A Top Team

No one is as good as the sum of the team members, so it is essential to surround yourself with the best possible team. We must take care of and make the team grow. It is essential to maintain fluid communication with the team and develop some type of joint activity to promote cohesion. Eat once a week in the office, a meeting that allows you to have a non-work talk, some playful activity, etc. These are actions that will promote the integrity of the team.

If you want to attract the best, you must work on the image of your company betting on employer branding, think about what you can do for your team and what benefits it has working with you, then sell it! Take time to listen to your team and know what stimulates them and what diminishes their productivity. The work environment is essential to achieve a cohesive team.

Integrate Your Department Within The Organization

The Human Resources department must be an active part of the company and all its actions must be aimed at meeting the needs of other departments or of the people who are part of the company. For this, the distribution of the workload is essential and if we manage to delegate functions optimally, the work will be more effective and productivity will increase.

At this point, having an Employee Portal will decentralize many of the tasks of the Human Resources department, delegating them to middle managers, facilitating internal communication that will allow employees to check their payroll, vacations, employee file, make requests to the company, answer work environment surveys and other actions that will allow the worker to participate in the organization and decision-making. Turning the department into a more productive and valuable asset for the company.

Measure, Evaluate And Improve Processes

Broadly speaking, the lean methodology consists of  avoiding waste, using the resources already available to the maximum and constantly improving processes to obtain more and more efficient results .Measuring processes is part of continuous improvement, and you need well-defined objectives to be able to propose improvement actions.

It is very important to identify the processes that we can improve and whose improvement will add value to the company’s income statement by making us more efficient, and for this it is important to  listen to the  team’s opinion and collect all the information possible. Having a complete picture of the main processes and actions of the Human Resources department, contracted with their objectives or KPIs, will help us develop our action plan and make better decisions.