Simplification Of The Admission Procedure

All educational centers admit new students each year, using a tool with these characteristics facilitates the process because you can organize the documents of each enrollee and filter to obtain the needed data. The staff saves time since they can focus on other stages of the process, improving relations with students by offering them updated information in real time.

Provide Academic Certificates

The Academic Certificate is the official document that certifies all the academic data of a student as recorded in their file. The CRM can generate academic reports to learn about each student’s academic performance.
With all this, teachers and administrative staff can consult said data to facilitate decision-making. They can devise, execute and modify plans to boost academic performance and, therefore, the reputation of the training center.

Collect Student Feedback

Almost all academic institutions aim to improve their educational standards and reputation. Schools must listen to the students to know which area needs improvement. Software with these characteristics can create evaluation forms or satisfaction questionnaires, which provide relevant data for subsequent decision-making. In addition, in a quick visual, through tables or graphs, we can visualize the results, which can help us understand the “state” in which our center is located and help us with decision-making.

Greater Control In Student Events

Extracurricular activities, which promote student engagement, are essential to the continued growth of each academic institution. A CRM allows event management to be more comfortable and efficient since it manages invitations or registrations without complications, and, in addition, it can make periodic shipments with updates of said events. The person responsible for the event can select their target audience and apply personalized strategies depending on their needs.
It offers users greater control throughout the procedure, with the person in charge able to review and modify the communication at any time. In this way, all extracurricular activities for students can be effectively planned and executed.

Strengthen Ties With Alumni.

Keeping track of alumni benefits the training center for several reasons. A student who has already studied at the center can become a referrer for others who still need to enroll. In addition, that professional who has already completed their studies can promote talks at the center, collaborate on a project, or give support in any of the activities or areas of the institution.
This software can provide information about the life cycle of the students, from their enrollment to their subsequent graduation. In this company, they have done their internship or where they are currently employed. Training centers can use this data to identify possible companies that sign agreements for students to carry out their internships, as well as find professionals who can advise or be a source of inspiration for existing students.

Control The Payment of Fees And Reminders of These.

Every year, the educational centers must keep up to date with the payments of the rates that each student is studying. The software can keep track of all payments and can even send reminders to those who have yet to pay their fees within the set period.
This process of payment of fees and its reminder is essential for the center to maintain its cash flow and for the academic year to go on the right track. With all this, the center can save a lot of time and resources, which would otherwise be spent on tracking the payments of said fees.

Reduces Operating Costs

Customer relationship management can be important in reducing a school’s operating costs by automating and streamlining tasks such as student registration, fee collection, and time management.
In addition, a CRM in training centers can also help improve communication and collaboration between staff members, which can further reduce operational costs by providing a single platform for staff to access all information and communicate with each other, thus improving the efficiency of an educational center.

Elimination of Errors In Processes

This system can increase the number of potential students by providing data that can be used to map out marketing strategies. Additionally, a CRM can automate some tasks associated with enrollment and subsequent admission, freeing up staff time to focus on other areas.

Third-Party Integrations

A good CRM should facilitate its integration with other third-party tools such as telephone switchboards, email applications, accounting software, etc. These integrations provide organizations with additional possibilities to maximize the work productivity of school staff, teachers, and students. They help automate processes, offer work teams efficient time management, and make general business administration more fluid.

Also Read: AUTOMATED PROCESSES WITH CRM

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The Human Factor And ERP Security

Yes, the human factor is probably the weakest link, and many factors can cause this security gap:

• Lack of a strong safety culture
• The belief that if something works, it is better to leave it as it is
• An oversight
• A file opened by mistake
• Weak passwords
• Improvised external accesses
• The fear of an error in the update of your ERP and that the service stops working
• Existing vulnerabilities in systems to which new ones are usually added are almost always evolutions of existing ones.

Many companies think we are not a multinational. Who is going to know us in China, Russia or Vietnam?(main origins of attacks). But the danger is confirmed when, for example, a user’s computer has been compromised.

Objectives Of Cybercriminals In Attacking Your ERP

The main reasons for exploiting ERP security vulnerabilities and misconfigurations are:

• Theft of confidential information to sell it to the competition or use it as a means of extortion.
• Theft of bank data stored and managed by ERPs may cause economic losses for your company or your clients.
• Theft of personal data.
• Denial of service will imply a tremendous reputational and economic impact.
• Infection of devices with Trojans, keyloggers, or even ransomware, can affect business continuity.

Many attacks that occur, and the ERP is the destination, are:

• Identity theft.
• Access to ERP data.
• Request payment orders to suppliers with a modified IBAN account towards the cybercriminal.

Managed Services To Control Risks

We cannot afford to be attacked in these moments of total technological dependence. The availability of business processes is essential. What can we do to combat this threat?

• Training and awareness of users in cybersecurity
• Implement a policy/schedule for program updates, server operating systems, and equipment that access data.
• Backups.
• Control of access to the Internet, creation of roles, and optimization of passwords.
• GDPR compliance.
• Carry out periodic checks of the access routes to our information ( pentesting ).
• Monitor the ERP
• Review ERP vulnerabilities and auxiliary services on an ongoing basis.

Have You Considered Hiring A Managed Service Provider To Control ERP Security Risks

Any manufacturer of Hardware or Software continuously corrects, or on-demand, the vulnerabilities that they may have or be discovered. These vulnerabilities are exploited by an attacker who has already gained access to our environment to gain control over systems and hijack our data. For this reason, one of the main tasks of your MSP Provider will be to apply the corresponding security patches to the hardware and software assets that may be compromised.

Through periodic tasks previously studied so as not to affect the functionality or business continuity, the corrections released by the manufacturers are applied, leaving the system immune to known attacks at that time. And why do we say periodic? Because what is safe today and tomorrow is no longer secure.

And how do we know which systems I have to update and if there is a new vulnerability on them? With Managed Services, the latest security fixes are applied, minimizing the impact of an attack. Through the Managed Cybersecurity Services, CiberSOC, company systems are continuously scanned, activating an alert when a vulnerability is discovered that applies to some of the scanned techniques. This triggers a study action to remedy the problem. 

Inforges And Managed Services For ERP SAP Business One

At In forges, we are specialists in the ERP SAP Business One. Our value proposition with our SAP Business One managed services is:

• Preferential attention: Contractual SLA.
• Maximize SAP Service availability: 99.x%
• Minimize impact: Optimize RPTO.
• Technological evolution: Continuous improvement.
• SAP Business One is the platform that models and automates the most critical processes of your company. A problem with the availability and performance of this service can cause severe financial and image damage.

Have You Managed Services Why In forges

IT departments often have a love/hate relationship with managed services. They know that having a specialized company in charge of a particular service will relieve their daily workload, but they fear that their job is no longer necessary. The company will end up dispensing with them. The reality is that it is essential to ‘free’ IT professionals from those tasks that do not add direct VALUE to the business to help the Management lead the CHANGE process. Betting on In forges is betting on:

• Methodology
• Tools
• The work team and its specialization
• The experience
• Model Maturity

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What Is ERP In Human Resources

ERP is equivalent in its acronym in English, Enterprise Resource Planning, to the Resource Planning System. It is a comprehensive management software that allows management with a single program and, therefore, with a single database, all the company’s processes. This aspect makes it possible to multiply efficiency, avoiding potential errors and duplication in tasks. In the beginning, these platforms were focused on large companies, although today, they are also a key tool for SMEs.

Human Resources ERP Main Functionalities

The ERP for Human Resources provides a series of advantages and functionalities, which we detail below.

• It allows a focus on those departmental tasks that provide added value by automating those areas that are subject to purely mechanical work.
• Expenditure control. The streamlining of processes, and the ability to count on more information for its analysis and management, entails a considerable reduction in costs.
• Comprehensive talent management. In line with business policy, talent management has become one of the cornerstones of any company’s growth. The data analysis converges in a dynamic that is closely aligned with the business positioning strategy.
• It is a detailed data analysis. This process comes together in a dynamic that is closely aligned with the business positioning strategy.  

Comprehensive Management With ERP Software For Human Resources

The ERP for HR  allows comprehensive management of the department,  a key concept when referring to ERP systems for Human Resources. They make it possible to bring together different tools on the same platform that, being interconnected, optimize all processes in a much more aligned way. The management and integration in the same ERP platform facilitate the creation of joint reports since the data crossing is immediate. This quality is reflected in greater competitiveness and agility in business decision-making, considerably optimizing all processes and reducing costs.

Its scalable nature is another aspect that adds more excellent value to the company since it adds customized modules. We find payroll management, evaluation, selection, time management, employee portal or reporting, and data analytics. It is, in short, a powerful tool that has become the most effective work solution to respond to the demands and the current work context. 

ERP Human Resources, Examples Of The Most Outstanding Modules

The scalable nature of the modules is one of the most exciting characteristics of the ERP systems for Human Resources since it allows them to be totally and integrally adapted to the company’s needs at all times. Therefore, knowing the most outstanding modules will indicate the trends in  ​​Human Resources and business management.

• Payroll Management Modules

Payroll and human resources management allow you to manage payroll and the company workforce and perform automated regulatory updates. From contracts, income tax, and Social Security, to the electronic signature of documents, with this powerful software, HR management is promoted.

• Modules To Improve Internal Communication

The employee portal for companies has become the central axis of the management of the HR area by promoting greater autonomy on the part of the workers in administrative processes. Thus, internal communication is beneficial, and it is possible to lighten aspects related to vacations and personal data.

• HR Indicators Analysis Modules

It is essential to have all the data to make the best decisions. The HR dashboard allows you to obtain a static photo of the company at the necessary time, to carry out detailed reporting and analysis. This is supported by tables, graphs, and other elements that facilitate its understanding.

• Time Control Modules

Properly recording the working day is easy with the independent module that manages the entire time recording process, fully complying with the law that requires companies to register time. 

• Selection Modules

The selection software is ideal for receiving resumes, recruitment, and managing applications. Likewise, it is possible to carry out the entire detailed process of hiring, searching for talent, and publishing it on the portal.

• Evaluation And Training Modules

With the training and performance evaluation software, essential areas in business management are detected. In the first case, it is adapted to the training needs that the company may require, adapting them to each employee. Regarding the area of ​​employee performance management, this criterion aligns each working person’s appropriate competencies with the business’s objectives.

In short, ERP systems for Human Resources achieve greater efficiency, improving business management and, therefore, being an essential pillar for optimizing the decision-making process.

Also Read: Human Resources Digitization The Electronic Signature

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Why Trust An ERP Management System

The main reason for doing this is to save time and money. In addition, nowadays, this type of software solution is very intuitive. They can even be customized, thus facilitating their learning for users. ERP software allows the entire organization to be on the same page, avoiding loss of alignment between departments and other problems from having information in silos, such as data duplication or lack of updating.

Today, taking into account the expansion of flexibility policies in the company, it is necessary to have the support that gives access to a centralized repository of information, at any time and from anywhere. Ensuring that work will continue, even if you do not go to the office, favors conciliation and improves customer service.

How To Decide If And When A Company Needs An ERP

The decision to invest in an ERP management system is not always easy, and it is also not easy to figure out when to take the step. Although the last few months have served as confirmation to be clear about how important it is to advance in the digital transformation of the business, some resist evolving.

When it begins with the implementation of an ERP, the change is not radical, although it is very advantageous. Even though things have always been done in one way, it is convenient to open up to new options to more efficient ways of managing operations. That is the promise implicit in the ERP management system, which helps to overcome common limitations such as the following:

• Spare time spent on repetitive and routine tasks.

• Difficulty finding information.

• Lack of updated data and complete information to guide decision-making in the business.

• Coexistence of different programs and applications in the company, among which integration is lacking.

• Problems obtaining data required for real-time operations.

• Collaboration is complex. One of the reasons is that it is not easy to share information between different areas.

• Problems accessing information when telecommuting.
• Aligning with changes in regulatory compliance is a real challenge.

Reflecting on the challenges and limitations that an ERP management system allows to overcome gives a clue about the main reasons and benefits of using it. Gain visibility and instant access to global supply chains; Identifying challenges and discovering opportunities to make faster decisions, automate and optimize tasks or provide employees with the tools and data they need in their day-to-day life are the main advantages pointed out by those who have the support of this type of software.

Also Read: What Are The Main Modules Of An ERP

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According to their design, ERPs can be generic, pre-parameterized, or made to measure. They are composed of several sections or ERP modules adaptable to the organization’s different areas (administration, human resources, purchasing/sales, warehouse, commercial, etc.). Some ERPs work by modules, others do it by versions, and depending on the contracted version, access to some modules or others is allowed.

What Is An ERP Module

The modules of an ERP are the extensions that allow this tool to have different functionalities. These modules are not seen as different applications, although each one has different uses and can be implemented separately, adjusting precisely to the needs of each sector or business.

One of the main advantages of modular and scalable ERP systems is that they evolve alongside small businesses, ensuring smart and sustainable growth: at first, you may only need software to issue invoices and control the warehouse, but Over time, it may be interesting to add a module to manage and file taxes, another to launch email marketing campaigns, or another to connect your online store to the ERP and not have to enter your customers’ data manually.

Types Of ERP Modules

 Depending on its general functionalities, we can distinguish between:

• Basic ERP modules (also called general or traditional and usually come standard in all ERPs).
• Optional ERP modules (they are added as the use of the software requires it). 
• Vertical ERP modules (developed for a specific activity or a specific industrial sector).

Basic ERP Modules Available

The modules of a basic ERP are:

Accounting And Financial Module

With this module, companies can consult their balance sheets, operating accounts, profitability reports, ratios, estimates of collections and payments, budgetary results on the results achieved.

Warehouse Module

The options in this ERP module make it easy to keep track of stocks, inputs, and outputs and allow you to locate items within the warehouse quickly. Many times, the inventory module is within purchases, another of the standard modules of an ERP.

Shopping Module

This module registers the purchases of material and stock to have control of the warehouse. With this module, it is also possible to manage suppliers, purchase invoicing and purchase order automation.

Sales Module

The sales ERP modules record company sales and allow us to control budgets, sales invoicing, and order control. One of its advantages is that you can generate reports and know how much a customer buys or how much you sell in a specific geographical area. You will also have a history of your evolution in the market, returns, etc.

CRM Module

The CRM allows you to organize all the information about your customers and your interaction with them. You will be able to register your data, manage business opportunities and plan commercial activity. This ERP module is increasingly important since, thanks to it, you will have detailed information about your sales conversions and your ideal customer profile.

Production Module

Production-focused ERP modules serve to manage raw material usage, synchronize production processes, and assess product quality. Its main advantage is that, with this data, productive adjustments are generated by analyzing the production/costs/forecast ratio.

Traceability Module

The traceability module is one of the modules that we indicated at the beginning as Vertical. An example is food companies that, by the legal imperative, need to control the traceability of their products through batches and expiration dates.

Portfolio Module

This module allows the forecast of collections and payments complementing the finance module. It allows us to have extensive information on forecast analysis.

Other Modules That Your ERP Can Include are

• Marketing module.
• Project Management Module.
• Production Process Management Module.
• PrestaShop Connector Module.
• Technical service module – SAT.
• Document Management Module.
• Picking module.

Do I Need To Implement All Modules From Scratch

No. One of the advantages of ERP is that you can access different versions or modules of the tools according to your growth, your needs, and your business strategy.

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The BPM, also known as business process management, is a method of bringing process management and automation to the software itself. It consists of techniques that facilitate the supervision and control of all tasks. We can say that it is a tool that measures the effectiveness of each of the resources that are applied to each business process, whether they are people, technology, activities, etc.

What Specific Applications Does BPM Have

BPM allows many actions to be carried out within the business, although two always stand out, as they are the best examples of how to work with this technology. The first is the possibility of integrating applications that work with databases, such as ERPs or CRMs. The BPM allows that information to be exchanged between them, something that is very useful for specific processes, such as, for example, ETLs ( Extract, Transform, Load ) that collect data, organize it, and centralize it in a single repository.

The second is the use of BPM within the email servers. This tool makes a “reading” of the emails, extracting the necessary content to fill in form fields. This task saves many hours of work for companies that have to process hundreds of emails a day, for example, an ecommerce store.

What Requirements Are Needed For Its Implementation

There are no specific requirements when implementing BPM. However, it is a solution designed for companies with a particular volume of business, in which it is assumed that there are also a considerable number of processes. This is when the BPM can unleash its full potential, optimizing the procedures for each task.

What Advantages Does BPM Offer Companies 

Among the main advantages is efficiency, since BPM makes collaboration between different departments more fluid and real-time while increasing decision-making agility and speed. On the other hand, the BPM also performs monitoring tasks, acting as an auditor and facilitating the transparency of the procedures and greater administrative control. And, of course, saving time, since, and this is when RPA enters the equation, automating processes, reducing their execution time, and allowing the staff to dedicate themselves to other types of tasks.

Why And How Do RPA And BPM Complement Each Other

RPA is pure process automation, that is, the software that is implemented. BPM is more of a way to make that automation as efficient and optimal as possible through techniques and procedures. The combination of RPA and BPM increases the value of any automation. Usually, we recommend having a BPM system in mind when a client asks us to robotize any of the processes of their company, since, when you want to increase the package of softbots with the BPM, we will have precious information about the current operation and where we have to continue.

What Are The Benefits Of Implementing RPA And BPM For An Organization

These two solutions integrate one into the other, enhancing the benefits that both have separately. That is cost savings, shorter response time, real-time information traceability, management efficiency, etc. All these milestones improve the viability of the business, allowing, in the medium-long term, other actions within the company, such as opening up to new markets or being more competitive (lowering prices, for example).

Rather than being measured by specific objectives, RPA and BPM work as two parts of a whole, in this case, of process automation, optimizing each task involved. The digital meeting focuses on those responsible for business and the IT area looking for a technological solution that improves their company internally. Typically, entities invest in tools to facilitate the purchase, use, and communication with users, leaving aside the workforce, which is the main asset of any entity.

For this reason, we propose to start from the inside out, showing the organizations that improving the internal functioning will also impact the external activity they carry out. RPA and BPM solve the problems associated with internal bottlenecks derived from specific processes. Many companies are currently implementing this strategic alliance.

Also Read: Automation Of Financial Processes With RPA

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Interruptions in processes, continuous readjustments with the supply chain, changes in business models, etc., have been solved many times thanks to having this business management solution well-oiled. The success, in most cases, has been because the ERP was easily accessible via the Internet and teleworking employees have been able to use it from any computer or mobile device.

In the previous post, we saw the requirements that a business management software consumed in the cloud must meet to ensure its performance, efficiency and profitability. On this occasion, we take a step further and see different ways of using this ERP, differentiating between ERP Cloud and its ERP SaaS version.

The Evolution Of ERP

Cloud computing allows a much-needed tool in companies such as ERP to overcome some of their initial weights. Before the explosion of cloud IT, this business application was consuming much of the budgets and resources of the IT department. Its deployment at the customer’s facilities and using its data centre’s storage and network resources was very complex and lengthy, and any modification involved a considerable investment of time. In addition, its use used to be limited to managerial cadres.

Over time, ERP solutions became more flexible. While expanding their functionalities beyond traditional financial and administrative processes, they offered different modules for companies to incorporate them according to their needs. Thus, they became systems for the integral management of the company from which to manage production, distribution, warehouse, purchases, etc. All of this by centralizing and unifying the data so that it could flow through all the departments.

But most ERPs failed in a critical area today: connectivity. They were too rigid and did not allow dialogue with other systems, and their use was restricted to company facilities or complicated VPN deployments. The cloud has democratized ERP use throughout the company without time or location limits, simply by accessing the Internet.

Types Of Cloud ERP

Being a cloud ERP is a critical premise to be competitive in the sector. ERP manufacturers have recognized these cloud advantages by taking their products to the cloud. Now, their way of consumption by organizations differs. When talking about an ERP program in the cloud, we are talking about a business solution accessed through the Internet with its servers in a data center external to the company. In this modality, the company can be responsible for maintaining the software and its updates, as is done in the local ERP model. Now, if that ERP cloud is served as a service from a provider responsible for the maintenance and updating of both hardware and software resources and is governed by a pay per use, that would be a SaaS ERP.

Benefits Of Migrating ERP To The Cloud, Whether Or Not It Is SAAS

The benefits of both modalities compared to an on-premises ERP locale are quite a few. On the one hand, not purchasing hardware greatly reduces deployment and maintenance costs and streamlines both operations. Also, the mobility strategy is promoted because its access via the Internet makes it universal. That means always having that data at hand that can be decisive to close a business opportunity, build customer loyalty or make operations profitable. Additionally, the usage-based subscription model also allows you to know costs in advance and easily scale consciously when you need to add new users.

Keys To Working With An Effective ERP Cloud Or ERP SAAS

The advantages are very attractive for companies, but some things do not change, although cloud and SaaS solutions. In other words, migrating from an on-premises environment to one in the cloud is a complicated process because ERP software is the heart of business management and contains a lot of data whose integrity and security must be guaranteed. Another aspect to consider is the integration of ERP with corporate programs such as CRM, eCommerce solutions, etc. The exchange of data between them must be agile and fast, without bottlenecks. And all this in a high-security environment.

Let us remember that even though the hardware providers apply security measures, most of the time more advanced than those of traditional data centers in the clients, the security of the connection to the infrastructure and local devices, as well as the corporate data dumped in cloud resources are the responsibility of the company. No one can forget about customization. Fortunately, most ERP providers have advanced a lot in flexibility. Still, the success of a solution for the company’s management is that it adapts 100% to your needs beyond the standard functionalities that each program brings. In this way, extra costs will be avoided in its consumption.

How To Ensure The Best ERP Deployment In The Cloud

These four aspects, the migration, integration, security and customization of ERP Cloud and SaaS, demand knowledge and experience in this type of software and in the field of the cloud that not all companies have. To cover all your company’s needs, whatever the sector, we propose the ERP Cloud SaaS Sage 200 Advanced Edition, a service that brings together the best of both options.

Also Read: Why Is It Key To Integrate E-commerce And ERP In SMEs

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For this reason, technological solutions focused on improving productivity and accelerating workflows have been among the most demanded in recent years, especially in the latter. And RPA has been one of them since systems such as ERPs fall short when addressing specific procedures, such as those of “accounts payable”, one of the processes that consume the most time and with a high chance of error rate.

Manual accounts payable processes are not only tedious, but they are also quite chaotic, especially the validation part: fewer and fewer paper invoices arrive at companies, but those that arrive must be digitized to be later processed. Next, the information must be classified and sent to the different control centers that the company has to proceed with after payment. This simple procedure can take days and weeks since employees must do each step manually and, in addition, combine this work with other tasks of the department. This can lead to failures and even “lose” some bills, with additional expenses.

RPA In Finance Higher Productivity In Less Time

RPA solves a large part of the problem that we explained to you before. How? With end-to-end automation of financial processes, that is, from start to finish, you can:

• Digitize the important values ​​of the paper files utilizing OCR and extract the key information of the invoices: The invoice arrives in digital format to the system that, thanks to the data reading, makes the first screening, returning those that are missing some field predefined as “mandatory” (CIF, VAT percentage, date of issue, etc.).
• Import the information in folders and direct it to the corresponding departments: With data extraction, invoices are classified according to parameters: by order of arrival, by expiration date, by amount, by type of company, etc.
• Once this is done, it is sent to the corresponding area, which will receive all this information collected in a document for final validation by the employee.
• Monitor folders so that processing is automatically activated when a new invoice is detected so that the flow begins again.
• Please verify the information entered in the databases, cross it, facilitate the management of resolutions, and avoid the blocking or loss of invoices.

And this is only one process since with RPA, and you will be able to automate financial operations of the entire area, obtaining numerous advantages, including:

• Integration with other systems and functions: RPA is a technological solution perfectly compatible with any application you have already implemented in your company. From blockchain, ERP, CRM and even own programs. RPA works in conjunction with these tools.
• It eliminates almost 100% manual errors: Automation allows you to stop making manual errors, that is, failures that occur because the task is repetitive and tedious. This also means a risk reduction since sensitive data is handled in the financial area and capital.
• Increased security: With the automation of financial processes, the traceability and integrity of the data is guaranteed. Exceptions can be established when vulnerabilities are detected, which require manual and human action, thanks to hybrid robots.
• Time and cost savings: Financial processes require a lot of execution time by the work team, reducing productivity. Minimizing this execution time with software robots is possible, increasing the number of tasks performed at a lower cost.
• Financial and accounting regulatory compliance: The finance department is one of the most sensitive regulations. Some regulations change depending on the country of origin or destination and deadlines and legal updates. Sofbots allow the standardization of information, guaranteeing regulatory compliance.
• Analyze the information and extract knowledge: Due to the liberation of the time dedicated to doing tedious and repetitive tasks, the staff can begin to carry out functions of more excellent value such as financial analysis, economic projections, market studies, reports, etc. In short, observe and evaluate the data to extract knowledge from them.

Digitization continues to accelerate our day to day while changing it. Everything is in full swing with processes, people, and even the way of understanding the markets. RPA technology has come to stay, with more and more businesses committed to combining technology and humans in their teams.

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The integration between ecommerce and ERP helps increase sales and reduce costs. “the interaction between ecommerce and ERP drives the reorganization of business processes, but requires that both solutions be designed to be able to do so.” 

In general terms, the integration of ERP software and e-commerce platforms improves accounting management, cash flow, and, of course, the entire business process – inventories, suppliers, sales, warehouse, etc. But, the key question that SMEs that operate in a digital commerce environment should be asked is the following: why does integrating both systems increase the efficiency of processes?

• Avoid the loss of information and the generation of silos. Automating functions in an integrated way minimizes duplication of tasks, reduces the margin of error, and shortens the time spent on studies of little value.
• Allow information to flow freely. For the virtual store to work well, the data must circulate bi-directionally between the ecommerce platform and the ERP.
• Facilitates order management in all its phases by synchronizing information and making the process faster and safer. All information on stocks and replenishment will be online and visible.
• Simplifies the monitoring and control of collections and payments. When placing an order on the ecommerce platform, the information on billing and collection is automatically passed to the ERP. There is no need to re-enter the data manually. Receipts and payments can be tracked and workflows set up, for example, to claim outstanding invoices.
• Optimizes stock management since the ERP updates the availability information in real-time after each order made in the online store. This eliminates the risk of not fulfilling orders due to lack of stock or substantially increasing costs due to accumulating too much inventory.
• Improves customer relationship management. In this sense, if the organization optimizes, supplier management can offer better prices, promotions, and delivery conditions. The relationship is direct: you can sell at higher discounts and broader margins if you control costs. But, the benefits for the customer are even more significant. With connected solutions, your information is always up-to-date and available by operating with a single centralized database. The contacts created in the e-commerce platform are added directly to the ERP customer base. Therefore, it is easy to modify or consult, for example, the purchase history. And, thus, offer a better service. In short, a better knowledge of the customer, better service, and a more detailed follow-up positively impact their shopping experience.
• Also Read: Digital Tools To Manage Your E-commerce

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Yes, it can be quite difficult to continue to stay competitive and implement new technologies, but there are many different resources you can turn to within this world to obtain the best results.

Regardless of how arduous the process of implementation may be, remember that you can overcome it. But you must have the right mentality and you must understand the severity of the situation. For instance, did you know that it is not easy to conduct enterprise resource planning implementation and that many people fail at this process?

Here is how you can succeed with effective planning in ERP implementation.

What is the ERP Implementation All About?

The ERP implementation process is straightforward conceptually. It is all about obtaining the right ERP software, installing it, then moving your data from your previous system to the new one. Remember that you are moving various types of data that revolve around financial status and transactions.

Then you have to plot your path to success, organize your teams and conduct overall training so that individuals utilize the new system. If you are able to follow the right steps presented above, you can ensure higher chances of success.

The First Part of the ERP Process

The foundations of change lie in proper planning. That is why many experts will suggest having the right change management plan. They would also suggest working with the right partners to gain the right knowledge and execute efficiently.

The next point will focus on the various opaque costs that arise as you move forward with your implementation process.

Experts would suggest to think about these and learn how to plan for them in the long-term. Finally, you must think about what success looks like for your ERP project. It is necessary to evaluate the project effectively.

Of course, you can only spend so much time planning and should implement the project at one point in time. But this initial part of the process enables you to absorb more information, understand your present resource structure, and learn all about the details present in the overall implementation program.

Also Read: Things To Consider When Making An Android App Connected With An ERP

The Overall Outline of The Steps

It is essential to have a simple overview of your actions when you are going about this transformative process within your organization.

What are the steps involved in the overall process?

1. Gather the right team to conduct this project
2. Make sure your team meets your standards
3. Ensure all parties understand the costs involved and establish a budget
4. Gather your data and start the data transport processes
5. Finalize the data movement
6. Start a campaign of training your people on how to use the program
7. Conduct an assessment of your ERP project and evaluate the overall success of the initiative

The process seems quite straightforward, but many people see from other teams that there are many different moving parts that one must manage. It is essential to get your ducks in a row to increase your chances of success.

Assemble Your Team

The right team makes all the difference in each part of life, but it is especially more true in the corporate environment. It can be pretty difficult to plan everything with your enterprise resource planning system change all by yourself. That is why it is essential to find the right team that can help you ask all the right questions, and help you move forward with great efficiency.

The best and committed implementation group will simplify the process and will not add more stress overall.

But who are the necessary members in this project?

Project Team Lead: It is quite likely you. This is true especially if you are chosen to execute the project.

Data Processor: This individual is also known as an application analyst and will conduct data transport as well cleaning and eliminating unnecessary information.

Application Development Team: You might onboard one person or several people for this role. As at times, it can be quite difficult. These individuals will tailor the system to your organization’s needs.

Quality Assurance Team: This is another role that could have one or more people. This individual or these individuals will move forward with testing the system and ensure overall performance.

But these are the prominent members of your immediate team. You will certainly need everyone else on your team as well. For instance, it is necessary for you to have the general workforce to buy into what you are doing. That is where key evangelists in the executive suite and other stakeholders in the process will matter even more.

You will want to make sure that you have senior management in analytics and business intelligence, accounting, engineers, and others such as key warehouse workers, and your sales division involved in the process.

Do You Need an ERP Execution Consultant?

The answer will vary depending on the type of people you have within your organization. Do you have people that have done this type of project before? Do you have people with a history and knowledge of moving such a project along within your reach? If so, great, you do not need extra consultants, in most cases. But many organizations find that they do not have those with histories of participating in these types of projects. If that is the case, the right ERP execution consultant will come in handy.

The expert will have hands-on experience in such projects and can be a vital part of your efforts in ensuring success within your organization.

Of course, such an individual will come at a certain price point, and so you must ensure to allocate funds to this individual.

The great part about such an individual is that they will have more insight into the process and help you navigate your situation.

How to Succeed with your ERP Execution

The change management plan is crucial. Remember to think about costs, setting a budget, then forming a schedule to execute the project. Move data accordingly, and have plans to carve time out to train users, finally test it as you make it operational.

The critical point is to have communication as you conduct these processes, so everyone knows what is going on.

If you can institute these processes, you can increase your chances of success.

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